We are seeking an Administrative Assistant to support the expanding administrative functions of the Departmental Management Office (DMO). This position will play a key role in coordinating meetings, managing orders for supplies and equipment, tracking invoices, and providing assistance with financial operations and procurement activities for a reputed bank.
Mandatory Skill(s)
- Possess at least a Diploma, with a minimum of 3 year's relevant experience in administrative and office management roles preferred;
- Must have skills in Microsoft Office applications, strong multitasking abilities, and a proven track record of reliably completing assignments;
- Must have proficiency in MS Excel, along with the capability to handle departmental-level administrative and financial projects;
- A strong team player who collaborates effectively with colleagues but can also work independently when needed.
Desirable Skill(s)
- Proficiency in MS Excel is a plus.
Responsibilities
- Manage incoming phone calls and direct them appropriately;
- Schedule and coordinate meetings, appointments, and travel arrangements for senior staff;
- Maintain up-to-date contact lists and filing systems (both electronic and manual);
- Handle general office duties including filing, copying, scanning, and reception coverage when needed;
- Monitor and order office supplies and equipment, track inventory, and ensure timely repairs and maintenance;
- Prepare, track, and reconcile expense reports and invoices;
- Provide accurate information and respond to internal and external inquiries;
- Support the smooth functioning of office operations by resolving administrative issues and managing mail distribution;
- Maintain confidentiality when handling sensitive information;
- Collaborate with team members to ensure administrative tasks are completed efficiently and effectively.
If you are interested in this role, click on the “Apply to this job” button below or you could also write in with your CV to Dharshini Kumar at Dharshini.K@sciente.com quoting the job title.
