We are seeking an experienced Office Administrator to support daily operations, coordinate key workflows, and ensure a smooth and efficient office environment within a banking setting.

Mandatory Skill(s)

• Diploma / Degree with at least 4 years of office administration experience;
• Must have strong proficiency in Microsoft Office, especially Excel (VLOOKUP, IF formulas, PivotTables), PowerPoint, Word, and Outlook;
• Strong interpersonal, written, and verbal communication skills;
• Excellent organizational and time management abilities; able to multitask and prioritise effectively;
• Mature, adaptable, and able to work independently or in a team, with stakeholders at all levels;

Desirable Skill(s)

• Solid knowledge of office management procedures; meticulous, organised, self-motivated, and proactive. 

Responsibilities

• Handle business travel arrangements, including flights, hotel bookings, temporary accommodations, and visa/work permit applications;
• Manage security access (door controls, card profiles, after-hours support) and oversee facilities services and maintenance activities;
• Oversee overall office operations, ensuring a clean, comfortable workspace, and manage office equipment, supplies, and pantry inventory;
• Manage incoming and outgoing mail, packages, deliveries, document distribution, and visitor reception;
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations, and organize office activities such as meetings, events, and town halls;
• Collaborate with cross-functional teams for seamless workflow, ensure compliance with policies and regulations; 
• Prepare simple reports, track office-related data, and update spreadsheets using Excel;
• Perform other duties as assigned. 

If you are interested in this role, click on the “Apply to this job” button below or you could also write in with your CV to Sarah Sevilla at sarah.s@sciente.com quoting the job title.